Oct 1, 2026
·
Mechanical Engineering
Evatec brings speed and transparency to invoice processing
How the Swiss equipment manufacturer worked with BLP to clear a growing invoice backlog after moving to SAP Cloud ERP, and now runs its entire accounts payable operation with just 1.5 FTEs.
Oct 1, 2026
·
Mechanical Engineering
Evatec brings speed and transparency to invoice processing
How the Swiss equipment manufacturer worked with BLP to clear a growing invoice backlog after moving to SAP Cloud ERP, and now runs its entire accounts payable operation with just 1.5 FTEs.
Oct 1, 2026
·
Mechanical Engineering
Evatec brings speed and transparency to invoice processing
How the Swiss equipment manufacturer worked with BLP to clear a growing invoice backlog after moving to SAP Cloud ERP, and now runs its entire accounts payable operation with just 1.5 FTEs.
Industry
Mechanical Engineering
ERP
SAP Cloud ERP
Location
Switzerland
Departments
Accounts Payable, IT
Document type
Invoices, Order Confirmations
Objective
AP Automation & Backlog Reduction
Industry
Mechanical Engineering
ERP
SAP Cloud ERP
Location
Switzerland
Departments
Accounts Payable, IT
Document type
Invoices, Order Confirmations
Objective
AP Automation & Backlog Reduction
Industry
Mechanical Engineering
ERP
SAP Cloud ERP
Location
Switzerland
Departments
Accounts Payable, IT
Document type
Invoices, Order Confirmations
Objective
AP Automation & Backlog Reduction
The challenge: More than 1,000 open invoices
When Evatec moved to SAP Cloud ERP in January 2025, its existing automated invoice processing reached its limits. Taxes could no longer be posted automatically, invoices suddenly had to be posted by hand, and the backlog grew to more than 1,000 open invoices. For CFO Patric Schoch and Markus Schlegel, Global Head of ICT, one thing was clear: things couldn't go on like this.
The solution
CFO Patric Schoch found the solution close to home, thanks to a recommendation from a fellow CFO in his network. That CFO's company had recently rolled out BLP successfully and was thrilled with the results. The recommendation, combined with BLP's commitment to get started right away, tipped the scales. Evatec chose BLP without hesitation, convinced by a well-coordinated, experienced team that freed up capacity at short notice to begin implementation immediately.
At the heart of the solution is automated invoice processing, including the approval workflow, fully integrated with SAP. BLP continuously pulls user permissions, purchase order items, and other objects from the SAP system, matches them, and automatically assigns each invoice to the right purchase order, project, or cost center. This is complemented by the automated processing of order confirmations, around 2,500 per month on average, which are essential for Evatec's procurement team.
The flexibility of the approval workflow was especially important to Evatec. The company's internal authority policy, which defines who can approve which invoice, above what amount, and where it goes next, could be mapped one to one. Rather than being tied rigidly to names, it is role-based and follows the organizational structure.
“BLP is exceptionally user-friendly. After one day, you can easily find your way around.”
Patric Schoch
Chief Financial Officer, Evatec
1.5 FTEs
entire AP operation
468
BLP users
57,000
automated documents/year
What makes the difference for Evatec
Seamless SAP integration: BLP continuously syncs user permissions, purchase order items, and other objects with SAP and automatically assigns invoices to the right purchase order or cost center.
Flexible approval workflows: Evatec's custom authority policy is role-based and mapped one to one in the system, following the organizational structure instead of being tied rigidly to names.
Automated user management: As soon as an invoice arrives for someone, a BLP user is activated automatically via Azure AD and SAML, with no manual setup required.
Full transparency: Dashboards show in real time where invoices and order confirmations stand in the process, for accounting, procurement, and project managers alike.
New features at no extra cost: BLP continuously rolls out new features and AI support, such as account assignment suggestions based on previous postings, at no additional cost and with no separate update effort.
Collaboration: Close, straightforward collaboration throughout the project, with quick check-ins instead of lengthy scheduling.
Go-live in just a few months
The project kicked off in March 2025, and Evatec went live in September of the same year, after 6 months. For invoice processing alone, go-live would have been possible after just 3 to 4 months. The team deliberately chose to wait until after the summer vacation period so that both sides could go live with fully staffed teams.
The biggest technical challenge was the initial processing of order confirmations. As one of BLP’s first customers on SAP Cloud ERP, Evatec broke new ground here together with BLP. The relevant functionality was developed in close collaboration and continuously improved.
After go-live, the invoice backlog that had brought Evatec to BLP cleared within a few days. The bottleneck in accounts payable was gone, and approvals were routed through the right levels. A particular highlight of the implementation was the close, straightforward collaboration during the project phase: quick alignment via chat instead of weeks of scheduling, and a development team committed enough to step in outside regular office hours.
How Evatec works today
Today, the entire accounts payable process runs transparently and efficiently. Invoices are processed before they're even due, and the team can see at any time which stage of the process a document is in. Employees are relieved and grateful for the introduction of BLP. Instead of repetitive, manual checking and posting, they now have more room for work that requires real expertise.
In total, 468 active BLP users across 5 synchronized AD groups now use the platform. Around 57,000 documents (invoices, order confirmations, and delivery notes) flow through the system each year, which works out to about 250 per business day. The accounts payable team handles invoice processing with just 1.5 full-time equivalents. Next on the roadmap are purchase requisitions and customer confirmations, to cover the entire procurement and sales process end to end.
About our customer
As one of the world's leading companies in thin-film technology, Evatec develops and manufactures production equipment for industrial applications in advanced packaging, semiconductors, optoelectronics, and photonics. Evatec's custom engineering solutions are also used at leading research and development institutes around the world. Evatec employs around 550 people worldwide, about 350 of them at its headquarters in Switzerland, and generates annual revenue of around CHF 300 million.
“I can see in real time where an invoice is in the process and where things are stuck. That was never possible before. Comparing the BLP project with other software rollouts in my 35 years in IT, I'd give it 5 out of 5.”
Markus Schlegel
Global Head of ICT, Evatec
The challenge: More than 1,000 open invoices
When Evatec moved to SAP Cloud ERP in January 2025, its existing automated invoice processing reached its limits. Taxes could no longer be posted automatically, invoices suddenly had to be posted by hand, and the backlog grew to more than 1,000 open invoices. For CFO Patric Schoch and Markus Schlegel, Global Head of ICT, one thing was clear: things couldn't go on like this.
The solution
CFO Patric Schoch found the solution close to home, thanks to a recommendation from a fellow CFO in his network. That CFO's company had recently rolled out BLP successfully and was thrilled with the results. The recommendation, combined with BLP's commitment to get started right away, tipped the scales. Evatec chose BLP without hesitation, convinced by a well-coordinated, experienced team that freed up capacity at short notice to begin implementation immediately.
At the heart of the solution is automated invoice processing, including the approval workflow, fully integrated with SAP. BLP continuously pulls user permissions, purchase order items, and other objects from the SAP system, matches them, and automatically assigns each invoice to the right purchase order, project, or cost center. This is complemented by the automated processing of order confirmations, around 2,500 per month on average, which are essential for Evatec's procurement team.
The flexibility of the approval workflow was especially important to Evatec. The company's internal authority policy, which defines who can approve which invoice, above what amount, and where it goes next, could be mapped one to one. Rather than being tied rigidly to names, it is role-based and follows the organizational structure.
“BLP is exceptionally user-friendly. After one day, you can easily find your way around.”
Patric Schoch
Chief Financial Officer, Evatec
1.5 FTEs
entire AP operation
468
BLP users
57,000
automated documents/year
What makes the difference for Evatec
Seamless SAP integration: BLP continuously syncs user permissions, purchase order items, and other objects with SAP and automatically assigns invoices to the right purchase order or cost center.
Flexible approval workflows: Evatec's custom authority policy is role-based and mapped one to one in the system, following the organizational structure instead of being tied rigidly to names.
Automated user management: As soon as an invoice arrives for someone, a BLP user is activated automatically via Azure AD and SAML, with no manual setup required.
Full transparency: Dashboards show in real time where invoices and order confirmations stand in the process, for accounting, procurement, and project managers alike.
New features at no extra cost: BLP continuously rolls out new features and AI support, such as account assignment suggestions based on previous postings, at no additional cost and with no separate update effort.
Collaboration: Close, straightforward collaboration throughout the project, with quick check-ins instead of lengthy scheduling.
Go-live in just a few months
The project kicked off in March 2025, and Evatec went live in September of the same year, after 6 months. For invoice processing alone, go-live would have been possible after just 3 to 4 months. The team deliberately chose to wait until after the summer vacation period so that both sides could go live with fully staffed teams.
The biggest technical challenge was the initial processing of order confirmations. As one of BLP’s first customers on SAP Cloud ERP, Evatec broke new ground here together with BLP. The relevant functionality was developed in close collaboration and continuously improved.
After go-live, the invoice backlog that had brought Evatec to BLP cleared within a few days. The bottleneck in accounts payable was gone, and approvals were routed through the right levels. A particular highlight of the implementation was the close, straightforward collaboration during the project phase: quick alignment via chat instead of weeks of scheduling, and a development team committed enough to step in outside regular office hours.
How Evatec works today
Today, the entire accounts payable process runs transparently and efficiently. Invoices are processed before they're even due, and the team can see at any time which stage of the process a document is in. Employees are relieved and grateful for the introduction of BLP. Instead of repetitive, manual checking and posting, they now have more room for work that requires real expertise.
In total, 468 active BLP users across 5 synchronized AD groups now use the platform. Around 57,000 documents (invoices, order confirmations, and delivery notes) flow through the system each year, which works out to about 250 per business day. The accounts payable team handles invoice processing with just 1.5 full-time equivalents. Next on the roadmap are purchase requisitions and customer confirmations, to cover the entire procurement and sales process end to end.
About our customer
As one of the world's leading companies in thin-film technology, Evatec develops and manufactures production equipment for industrial applications in advanced packaging, semiconductors, optoelectronics, and photonics. Evatec's custom engineering solutions are also used at leading research and development institutes around the world. Evatec employs around 550 people worldwide, about 350 of them at its headquarters in Switzerland, and generates annual revenue of around CHF 300 million.
“I can see in real time where an invoice is in the process and where things are stuck. That was never possible before. Comparing the BLP project with other software rollouts in my 35 years in IT, I'd give it 5 out of 5.”
Markus Schlegel
Global Head of ICT, Evatec
